IntroductionWe ask you to read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and how to contact us. We seek at all times to comply with the General Data Protection Regulation (GDPR).
Who we areOur website address is https://aelmicro.com AEL Microsystems Limited, collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the GDPR which applies across the European Union (including the UK) and we are responsible as ‘controller’ of that personal information for the purposes of the GDPR. The GDPR will be supplemented in due course by additional UK specific data protection legislation.
What information we collect from youWe aim to limit the information we collect about you to only what we think is required for the purpose for which we collect it. When you visit our website, we may collect technical information relating to your use of our website, including your browser type or the internet protocol (IP) address used to connect your computer to the internet. As the information we collect about you may be stored on our internal IT infrastructure, it may also be shared with our data processors who provide email, anonymous analytics, document management, and storage services to us. If you are:
- Visitor to our website
- Visitor to our offices
- A job applicant
- A contractor or supplier to AEL Microsystems Limited
- Purchase products or services
- First name
- Last name
- Date of birth
- Email address
- Phone number
- Social security ID
- Images (including video)
- CCTV image
- IP address
How do we collect informationYou may give us the information orally, by web form, email, telephone, letter or automatically by visiting our website. We also collect your information when you visit out offices, apply for a job, you are a contractor of supplier, or you purchase one or our products or services.
How do we use your information
Website mediaIf you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Website cookiesIf you leave a comment on our website you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment, these cookies will last for one year. If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal information and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for one year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal information and simply indicates the post ID of the article your just edited, it expires after one day.
Website analyticsWe use Google Analytics cookies, which report to Google how out web pages and Adword advertisements have been used. This information is available to us only in an aggregated form, so that we can never identify a particular user. Responsibility for safeguarding this data rests with Google. You can set preferences in your own browser, for each machine you use.
How long do we retain your informationAll personal information is kept no longer than is necessary and the length of time will vary depending on the activity by which you personal information is obtained, or as is required by law, if that is longer (for example, in order to comply with HMRC requirements). For determining when personal information should be erased we take into consideration: the amount of and sensitivity of the personal information we have; the amount of harm that could be caused by a data breach; the benefits of the purposes the information is being used for; and any legal requirements we are bound by. You may request that we erase your personal information at any time. In some cases where there is a relevant or legal reason that requires us to keep the information, we may opt to restrict the amount of processing being conducted to what is absolutely necessary. This will be in line with your legal rights in order to minimise the impact the processing will have, and we will explain to you the reasons for our decision.
Website commentsIf you leave a comment, the comment and its metadata are retained indefinably, this is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, erase, or delete their personal information at anytime (except they cannot change their username). Website administrators can also see and edit that information.
Contractors or supplier to AEL Microsystems Limited6 years after the end of the year or accounting period from the end of the contract last purchase. (Limitation Act 1980 and HMRC/VAT requirements)
Emails to AEL Microsystems LimitedEmails will be deleted automatically after a maximum of 10 years, unless separately preserved for other lawful reasons.
Visitors to our officesWe use CCTV cameras for crime prevention and security purposes. Images will be kept for 31 days from the date of the image.
Unsuccessful job applicantsUnsuccessful candidates will have their application including CV and cover letter and interview notes stored for 1 year from the interview date to defend against tribunals, or county or high court claims and for as long as necessary in the event of a claim.
Who we share your information withWe do not share or will sell you personal information to any third party. We will share your personal information if we are required to do so by law.
Your rightsRight of access – You have a right to ask to see what information we hold about you. Right to rectification – You may ask us to rectify information you think is inaccurate or incomplete. Right to erasure including retention and disposal – You have the right to be ‘forgotten’. If you have no contract with us this can be done immediately. If you have a contract with us, we must retain the relevant information for seven years. Information older than this can be deleted, though we need to retain your name in our archives as a marker for past transactions. Right to restrict processing – In this case we can retain your information but not use it. Right to portability – You have a right to obtain your personal information from us and ruse it for your own purposes. If you wish to exercise any of these rights, please email or write to us, and we will respond appropriately as quickly as possible. Furthermore, if you would like to discuss this policy, ask how we use your personal information, provide feedback, or make a complaint please email or write to us.
How we protect your informationAll our computers are protected by firewalls and reputable anti-virus software to which all patches and updates are applied as soon as they become available. External servers are similarly protected and provided by organisations we trust. Our computers and programmes are protected by strong passwords, this information is in hard form and kept locked in draws or filing cabinets. We may transfer your personal information to countries which are located outside the United Kingdom as follows:
- Where using outsourced IT or other administrative support services.
- When you are located outside the United Kingdom